Finance and Grant Manager

Full-Time

COMPENSATION

Salaried, Exempt with Benefits, 40 Hours per Week

Salary Range: $40,000 – $60,000

General Job Description

A professional position charged with the primary responsibility of financial operations and grant management for the organization. The secondary responsibilities of the FGM will be record keeping and the tracking of employee requirements of staff. The FGM will be employed by and responsible to the Executive Director.

Qualifications for Position

• A minimum of a bachelor’s degree is preferred but a high level of comparable work experience will be considered.
• Integrity, strong work ethics, self-motivation, high level of communication skills, proven business acumen, attention to detail, and track record of effective program and time management.
• Work experience in fiscal management including grants and proven ability in accurate detailed timely documentation work required.
• QuickBooks experience highly preferred (payroll, accounts payable, pulling reports, adding new employees and vendors, etc).
• Management skills necessary to support financial and administrative duties of a social service agency.
• Excellent interpersonal skills and effective communication skills, both written and verbal.
• Ability to pass a criminal background check and health/drug screening and to conduct self with emotional maturity and professionalism.
• Ability to work as a team member with open communication and respect for team members.
• Ability to multi-task and change focus and/or priority when needed by staff members and/or Executive Director.
• Ability to learn grant processing system, IGX, and experience with Microsoft Excel.

Job Responsibilities

• Prepare and submit grant activation documents (grants written by Executive Director and approved by the Criminal Justice Coordinating Council-CJCC) within 45 days of approval.
• Gather reimbursement documents (timesheets, paystubs, A/P receipts) and process monthly grant reimbursement requests within 15 days after the end of each month.
• Work with CJCC Grant Specialists on all grants (Domestic Violence, Sexual Assault, & Child Advocacy) for grant assistance, activation of grants, grant reimbursements, budget changes, and closing out of grants.
• Process budget adjustment requests as needed to make changes to grant budgets.
• Gather statistical data from multiple computer programs and complete required grant reports due quarterly.
• Prepare and update grant reimbursement charts and other tracking tools to then provide to the Executive Director for Executive Committee and Board meetings.
• Review and code accounts payable check requests then process accounts payable on a weekly basis. Scan completed A/P paperwork into document files that will be needed for grant reimbursements.
• Process payroll documents (timesheets, CJCC timesheets, and mileage), previously approved by the ED/Program Managers each pay period.
• Ensure CJCC staff time sheets are being properly labelled and that program managers are reviewing for accuracy.
• HR Management of RCPCH employees to include: all required documents for each employee file and upkeep of said files, updated training requirements of all staff (background checks, random drug screens, MVRs, CPR), tracking employee training hours, handling insurance and retirement business (new hires, resignations), and tracking compensation (pay changes, fringe benefit changes, paid time off/PTO accrual).
• Produce personnel documents as needed (reports, etc.)
• Enter outreach events into CaseWorthy system.
• Monitor email and reply as needed.
• Serve as a member of the RCPCH Management Team and participate in all mandatory outreach events.
• Serve as point person at our annual Champions of Hope Sporting Clay Tournament for Registration, Shooter Teams, and Team Scoring. This is our one annual fundraiser.
• Gather grant information and other RCPCH financial documentation needed for annual audit by CRI accounting firm and CJCC site visits.
• Work with Program Managers to keep updated on available funds to be spent.
• Monitor RCPCH Operating Account for Positive Pay items and grant reimbursement deposits. Approve operating account deposits prepared by Administrative Assistant.
• Back-up for Executive Director as needed.
• Other duties as assigned by the Executive Director.

Direct Service Tasks

• Reviews, accepts/denies, and processes all client assistance requests.
• Prepares and submits grant reimbursements and budget adjustment requests.
• Submits all grant statistical and other requested reports.