Hourly, Non-Exempt with Benefits – 40 Hours per Week
Pay Range Hourly $14.00 – 19.00

General Job Description

Under the supervision of the Executive Director, provides administrative support to Ruth's Cottage and The Patticake House.    

Qualifications for Position

  • Completion of a high school or general equivalency diploma (GED) required with additional technical training preferred.
  • Exceptional organizational and accuracy skills required.
  • Excellent verbal and written communication skills required.
  • Computer skills of a high level to include all Microsoft Office applications.
  • Work experience in related field of administrative/management capacity preferred.
  • Demonstrated ability to work on a team.
  • Prioritization and time management skills required.
  • Customer service mindset with professional persona required.
  • A physical exam, drug screening and criminal record check are required prior to shift work.

Job Responsibilities and Performance Standards


  • Provides administrative support to Ruth's Cottage and The Patticake House staff and board with particular assistance to the Executive Director.
  • Establishes and oversees maintenance of chronological and alphabetical filing system including correspondence, reports and all documentation according to established guidelines.
  • Schedules conferences, makes travel arrangements and reservations for lodging, accumulating required documents for meetings, trainings and conferences for all staff.
  • Responsible for maintaining, updating and storing files of RCPCH Administration.
  • Responsible for timely donor acknowledgements, both in-kind and cash.
  • Oversees in-kind donation collections.
  • Daily manages incoming and outgoing mail; responsible for adequate postage and mailing supplies.
  • Maintain files, forms and administrative supplies.
  • Communicates with Management Team to be sure their supply needs are met, orders all office supplies and does shopping for managers if requested to do so.  
  • Maintains mailing lists and data bases for use with fund-raising activities, public relations/advertising, Board of Directors, etc.
  • Preparation of deposits and set up of ACH drafts as requested.
  • Preparation of forms, correspondence and other agency documents.
  • Reviews bills for accuracy and then creates all check requests accordingly.
  • Prepares flyers and other documents as needed by the Executive Director or requested by Managers.
  • Obtains officer signatures on all checks and other documentation as required.
  • Assists with preparations for events as directed by the Executive Director including keeping inventory of agency outreach supplies and alerting the Director when supplies are low.
  • Maintains accurate donor tracking spread sheets..
  • Represents RCPCH to the community through professional and customer service-oriented communications on the telephone, emails and in conducting all agency business.
  • Participates in community outreach activities at least twice per year.
  • Works with staff on planning and preparation for outreach activities to underserved populations.
  • Maintains knowledge of current policies, laws, trends, and developments in domestic violence, sexual assault and child abuse as appropriate and keeps an up to date resource manual.
  • Maintains an agency scrapbook.
  • Maintains employee email passwords and RCPCH accounts’ user/passwords.
  • Attends all scheduled meetings as directed by Executive Director including Manager Meetings, All Staff Meetings, and any board/committee meeting, taking minutes as needed.
  • Prepares initial hiring paperwork and schedules drug screening and background checks for all new employees.
  • Maintains and updates the agency website.
  • Continues professional growth through attendance at workshops, professional in-service training and through individual research and reading.
  • Maintains certification in CPR and First Aid.
  • Abides by all terms and conditions of employment and adheres to the Employee Handbook.
  • Demonstrates high level of personal accountability and integrity toward job and flexibility in assuming other responsibilities as needed.
  • Other duties as assigned.

Current Openings

  • Administrative Assistant

    RCPCH ADMINISTRATIVE ASSISTANT Deadline to apply:  Friday, September 13, 2019

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  • Ruth's Cottage Child Advocate Part Time

    RUTH’S COTTAGE CHILD ADVOCATEPart-time Deadline to apply:  September 13, 2019

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For help in a domestic violence crisis
CALL 1.800.33.HAVEN - (800.334.2836) or the Local 24/7 Hotline at 229.388.1541

For help in a sexual assault situation:
CALL 1.800.656.HOPE - (800.656.4673) or the Local 24/7 Hotline at 229.388.1541

To make a confidential child abuse report CALL 1.855.422.4453
Please call 911 in emergency situations